Top 5 Process Automations Your Waste Management Facility Should Implement

October 4, 2022

Running a waste management facility is a difficult task. It's important to make sure that everything is running as smoothly as possible, and that means automating certain processes. In this blog post, we will discuss the top 5 process automations your waste management facility should implement.

  1. Automating Data Capture at the Truck Scale

Previously, most waste management companies relied on manual processes to gather key data at the truck scale. Examples of data being captured include images of loads and vehicles, inbound and outbound scale readings, customer identification, waste type and more. This data was typically captured on paper, which created opportunities for human error and led to inefficiencies.

With the advent of technology, there are now many ways to automate this process. Automated data capture systems, like WeighPay can be used to electronically capture all of the necessary data points. This data can then be transmitted in real-time to the back office for processing. This means that loads can be processed more quickly and efficiently, with less room for error.

  1. Automating Waste Tracking

Another important process that should be automated is waste tracking. In the past, most facilities manually tracked the movement of waste from cradle to grave. This meant keeping track of where each load of waste came from, where it went, how it was treated and where it ended up.

With an automated waste tracking system, all of this information can be captured and managed electronically. This data can then be used to generate reports and analytics that can help improve the efficiency of the facility. Automated waste tracking also makes it easier to comply with regulatory requirements, as all of the necessary data will be readily available.

  1. Automating Accounting Transaction Processing

Automating accounting transaction processing creates a software environment where all applications speak to each other in real time, helping managers to get more accurate information to make better decisions. This includes tasks such as invoicing, payments and collections. In the past, most of these tasks were done manually, and often in a separate system to your waste facility operations management software.

With automation, all of these tasks can be handled seamlessly by integrating and synchronizing data captured in both systems. This means that invoices can be generated and sent automatically, and payments can be collected electronically. This will save a lot of time and improve the accuracy of the data.

  1. Automating Report Creation and Delivery

Another process that should be automated is report creation and delivery. In most cases, waste facilities generate a variety of reports on a regular basis. These reports can be used to track progress, assess performance and identify areas for improvement.

Often, these reports are often created manually, usually from multiple systems and data sets which increases the risk of inaccurate information being relied on. With automation, reports can be generated automatically using data from your waste management software. This data can then be delivered electronically to the appropriate recipients. This will increase the overall efficiency of your team, giving them time back to focus on more productive tasks.

  1. Automating Customer Communications

The final process that should be automated is customer communications. This includes tasks such as sending invoices, appointment reminders and service updates. In the past, most of these communications were managed by customer service reps and waste facility teams.

With automation, all of these communications can be handled without the need for managing multiple systems. This means that customers can be communicated with in a more timely and efficient manner. These communications are also kept centralized, which means anyone needing to gain a better understanding of a client account has access to all necessary information at any time.

Why Are Waste Management Facilities Investing in Automation?

There are many reasons why waste management facilities are investing in automation. The most important reason is that it can help to improve the overall efficiency of the facility. By automating key processes, waste management facilities can reduce administration and digitalize repetitive processes.

Another reason why automation is becoming more popular in waste management facilities is that it can help to improve compliance. Automating waste tracking, for example, can help facilities to comply with regulatory requirements by ensuring that all of the necessary data is readily available.

Finally, automating customer communications can help to improve the level of service that waste management facilities provide. By communicating with customers in a more timely and efficient manner, waste management facilities can improve customer satisfaction levels.

What Software is Used to Automate a Waste Facility's Administration?

WeighPay - together with NetSuite - offers waste management facilities a single business management platform to automate their entire operation. From tracking customer accounts and payments to generating reports and invoices, WeighPay automates all of the key processes in a waste management facility.

NetSuite's powerful suite of applications helps businesses to run more efficiently by consolidating different software systems into one. This gives managers a real-time view of all aspects of the business, from finances to inventory levels.

About WeighPay Waste Management Edition

WeighPay is a software solution designed for the Waste Management Industry. From scale to pile, regrading and recycling to accounting impacts, WeighPay offers functionality to streamline the process of managing a waste facility.

NetSuite is the world's leading cloud business management software suite. WeighPay integrates with NetSuite to provide a complete solution for waste facilities looking to automate their entire operation. WeighPay's integration with NetSuite ensures that all of the data captured in WeighPay is automatically synchronized with NetSuite. This gives managers a complete view of the business and helps to improve decision-making whilst automating the processing of transferring accounting data to your system.

If you're interested in automating your waste facility, contact us today to learn more about WeighPay and how it can help your business.

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